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IPRO ePrint-IT

By Milton Hooper

March/April 2008 Table of Contents


Lately I have spent a lot of time Bates numbering documents, so I am always eager to try anything that simplifies such a mundane task. There is nothing really complicated about Bates numbering paper documents, but today we have more than paper. We also must deal with electronic documents, such as e-mail, word processing formats, spreadsheets and other applications created by a computer. With these new document forms and our increasing awareness of Electronic Data Discovery, we are faced with a unique dilemma in numbering electronic data: Not only can we not put an adhesive label on an e-mail or electronic Microsoft Word document, but we have the same daunting task with electronic documents as we do with bankers boxes of paper files — documents that are received electronically must also be organized so they can be discoverable, and so we can efficiently find key documents that are important to a case.

With IPRO Tech Inc.’s ePrint-IT, we have help with the task of organizing electronic data. EPrint-IT is a stand-alone software application for printing electronic documents to paper with Bates numbers or custom messages on both the image and printed copy. It also allows for numbered slip sheets, metadata slip sheets, filtering and document print options. EPrint-IT lets you convert your electronic files to paper easily, quickly and efficiently from more than 400 document types.

Once installed, I opened ePrint-IT and noticed the familiar Microsoft Windows Explorer browser, which I used to navigate to the documents on my computer. I simply selected the folders or files I wanted to print by clicking a checkbox next to the items in the directory.

There are a number of options that can be changed to tailor the output to what you need. Under “General Options,” you can select the information you want to pull from the metadata. Under “Excel” options, you can customize items for Microsoft Excel spreadsheets. The same also is true for Word and Microsoft PowerPoint files. The “Compound Documents” option deals with documents that are part of or contain other documents. An example of this would be e-mails with attachments or Excel spreadsheets embedded into a Word document; they can be included together or separately.

You also can decide to exclude certain file types or filter by dates. For example, I filtered to only include the documents I worked on for a 2-week period. After the electronic discovery process found the documents, I was ready to print. Everything seemed to print out according to my configurations. One thing you have to check is that you have a postscript-compatible printer. You must have it for endorsing messages or Bates numbers. Also, be aware that Microsoft Windows Vista 32- and 64-bit platforms are not currently supported.

EPrint-IT is a very good application for extracting metadata information from electronic files. Outside In technology by Stellent is a component of ePrint-IT that extracts this data from native files as it performs the electronic discovery. This information can then be printed out for further review.

Although you might only need to print all electronic documents for a case in trial preparation, I still think ePrint-IT is a must-have application for the paralegal who works with any aspect of EDD. With the easy-to-understand Windows Explorer screen and several customizable options to choose from, ePrint-IT can put your electronic documents in order in no time.



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